Believing in the importance of having a special loan list that identifies the relationship between it and its beneficiaries, both employees and users, the management of the Library has sought to draw it up in the light of its vision, mission and objectives. When drawing up these regulations, the working group based itself on a number of sets of library regulations from both inside and outside the Kingdom, as well as a set of standards and regulatory specifications.
The following terms in this list bear the definition given next to each:
The Library and its branches: The main library and its sub-libraries
Loan Officer: The person who is responsible for serving the beneficiaries by enrolling them, lending them books, receiving returned books and answering queries.
Information containers: These are entities that contain information units, and whose categories are general due to the nature of the information they contain. They include books, academic theses, periodicals, leaflets, maps, manuscripts, audio-visual materials, microfilm.
Holdings: The collection of information containers that the Library possesses.
Financial guarantee: An amount secured from the beneficiary so he can benefit from the loan services and which he can recover when all the borrowed information containers are returned, within one month of the loan request.
Beneficiary: Any individual, institution, body or scientific entity entitled to borrow the information containers permitted to be loaned outside the Library in accordance with the terms, conditions and regulations laid down by the Library.
External lending: The temporary loan of materials to another party, which includes lending to individuals, agencies and exhibitions in the sense that the beneficiary is allowed to take sources of information outside the library for a specified period, under special terms and conditions, and to return them to the library after he has finished with them.
Internal loan: Books and scientific materials that cannot be loaned, and remain in the library for a specified period at the request of a library user according to the regulations.
Reserved Materials: Scientific books and materials that a beneficiary has requested for external loan, which are still on external loan and in the possession of another beneficiary. Under this procedure, those who reserve these materials have the right to borrow them as soon as they are returned to the library, in accordance with the external loan regulations adopted by the library. This can be seen through the library's automated system.
Article 1: Categories of beneficiaries from the service and the number of containers that are permitted to be loaned.
Category A Number of containers allowed to be loaned in Arabic language 5 and in other languages 1 Insurance amount is 500.
Category B Number of containers allowed to be loaned in Arabic language 10 and in other languages 2 Insurance amount is 1000.
Category C Number of containers allowed to be loaned in Arabic language 5 and in other languages 1 for library Staff.
Category of libraries, bodies, and institutions the number of containers allowed to be loaned is according to the MOU or agreement signed
Article 2: Articles not permitted to be loaned
a. Sources of reference information, such as encyclopaedias, dictionaries and evidence, and the like.
B. Arabic periodicals, and university theses.
C. Rare books and manuscripts
D. Government publications, documents, maps and atlases.
E. One-copy books.
F. Segmented books that consist of more than two parts.
G. Paperless material (audio-visual, CD/DVDs, microfilm etc.).
- The Library Department has the right not to permit the loan of any book if it considers that it is in great demand.
Article 3: Financial guarantee and loan period
a. To apply for loan membership a financial guarantee must be given according to category. The deposit shall be paid electronically through the point of sale device and payment shall never be accepted in cash.
The beneficiary is entitled to a refund of the financial guarantee one month after the opening of the membership, after the return of borrowed books and the registration of the application for cancellation of membership.
b. The loan period is 30 days from the date of the loan, and can be renewed for 15 days, by sending an email to the loan department or contacting the loan administrator.
Article 4: Sanctions and fines for late return of borrowed books
- A penalty of one riyal shall be paid for each day each loaned book is overdue up to a period of one year.
- If the delay exceeds one year, the book is considered missing, and the beneficiary shall be required to pay the overdue penalty and the book loss penalty.
- The beneficiary is not allowed to borrow other books until the overdue ones that he holds have been returned.
- The beneficiary is not allowed to borrow or cancel his membership until he pays the overdue or lost book penalty.
Article 5: Procedures and financial penalties in the event of loss or damage to books
- If the book is lost or partially damaged, the beneficiary is required to provide a replacement copy of the same or later edition with its binding if the loaned copy was bound, and if this is not possible, he shall be required to pay a fine equal to twice the value of the book as assessed by the competent committee.
- The book shall be considered damaged, and treated as if it is lost if it is scratched or marked, or if any of its pages have been removed or defaced.
- Fines will be deducted from the financial guarantee in the event of a request for cancellation of membership, and if the fines exceed the amount of the financial guarantee, the beneficiary will be required to pay the difference.
A. Beneficiaries are allowed to borrow one or more containers (up to 10 containers) for a specified period of time to view within the library, and are prohibited from loaning them outside the building during the reservation period.
B. The duration of the internal loan is seven days , renewable if the container is not requested by another beneficiary.
The librarian may withdraw the reserved books if requested by another beneficiary.